How to Declare UIF

By Craig Will •  Updated: 07/05/24 •  6 min read

The Unemployment Insurance Fund (UIF) is at the forefront of upholding the South African economy by creating jobs and preventative measures that protect those already in existence.

It has achieved this mandate partly from investments made to it by the Public Investment Corporation (PIC) and the Fund’s Labour Activation Programme (LAP).

In a similar investment made in the spirit of preserving jobs, the Industrial Development Corporation (IDC) approved 41 qualifying transactions worth R2,304 billion.

From which R130 million was reserved for companies experiencing distress, as well as towards the ends of job preservation.

These collective efforts and investments culminated in creating 8007 jobs that were either created or saved by the 31st of December 2021.

This article seeks to continue in this trend by providing employers and employees registered with the insurance scheme with the necessary tools as far as information is concerned.

Information such as how to make a declaration with the UIF.

How do I declare UIF?

In the case of all employers registered with the UIF, the express duty to a make a monthly submission to the scheme is implied.

These submissions are made towards the end of each month and include an EMP201 alongside a UIF declaration.

An EMP201 is a form in which employers declare all the deductions made from employee salaries as contributions towards the fund.

A declaration to the UIF is submitted in the form of a UI-19 letter submitted by an employer every month.

The declaration contains all information pertaining to UIF contributions for both the employer and employee.

It includes information such as employment status and in the case of non-contribution.

To make your declarations with the UIF as an employer, simply download a UI-19 form from the scheme online portal at and also submit it electronically via the portal too.

Or alternatively, you can manually acquire them from your nearest labour centre.

Once you have populated the UI-19 form with the necessary worker details, send the form via fax (012 337 1636) or email ( to complete your declaration.

Is UIF an allowable deduction?

The Unemployment Insurance Fund (UIF) is a legally sanctioned unemployment insurance scheme that applies to all eligible employers and employees who work and operate within the legal jurisdiction of South Africa.

Its operations are mandated by the Unemployment Insurance Act, of 2001 (the UI Act).

As well as the Unemployment Insurance Contributions Act, of 2002 (the UIC Act).

Together these two pieces of legislature stipulate the benefits that are to be provided, as well as describe who is eligible to contribute to the scheme.

The UIF applies to all employees employed by employers for more than 24 hours a month, and it does not accept officers or employees from the national and provincial spheres of government.

For the majority of the country’s workforce who qualify for the UIF, a total deduction of 1% is made on a monthly basis from an employee’s salary.

It then falls on the employer to supply a further 1% in deductions from their own pocket towards an employee’s deduction to complete the prescribed monthly contributions to the scheme.

What is a declaration form for UIF?

A declaration form from the UIF is a piece of documentation that forms part of the monthly submissions employers must make to the scheme in order to remain compliant.

It is commonly known as a UI-19 form, and it is to be populated by an employer with information relating to UIF contributions.

This information can include things such as employment status, employment history, as well as the salary, and hours logged by an employee.

How do I submit my UIF declaration online?

In the spirit of progress and with a view of simplicity in mind, the UIF, through its online portal, has made it possible to submit declarations online.

To successfully submit your declarations online, you must first register as an employer by accessing the portal at: .

This will take you to the portal’s homepage, where you are advised to click on the “Register” option from the bottom right corner of your screen.

This will give you the option of choosing between three employer types before proceeding, which include domestic, commercial, and labor practitioner.

You will then be prompted to verify your employer details should you wish to proceed.

Once you have populated all the verification prompts, proceed to confirm your employer status by selecting the “Yes” button, completing the required information then click on the “Next” option to continue.

Then you will be prompted to complete personal and contact details that will populate your employer profile.

Upon completion, you will then proceed to complete the “Employee declaration” section.

This will require you to register your employees, beginning with their ID number followed by clicking on the “Retrieve” button.

This will initiate an automatic process that will request the available information for said ID number with the UIF using it to populate the screen.

Proceed to confirm the date of birth and name of the employee, followed by clicking on the “Next” button to proceed.

Go on to complete the required fields relating to the individual’s employment, and once complete, click on “Up” or “Next” option to initiate the last step in the declarations process.

Go on to add the details of a beneficiary for your employee by clicking on “Add Beneficiary,” followed by “Submit” to complete the process.

What happens after claiming UIF?

Upon completing a successful benefits claim with the UIF, you are typically given a white card, which a designated UIF officer signs each time you sign a register.

Should your claim be successful, you can expect to start receiving money from the fund after eight weeks of registering.

The money is then paid out in increments of four weeks, up until the point that all benefits are used up.

Where do I send my UI 19 declaration?

The UI-19 form, vital for an employer’s monthly declarations to the UIF, upon completion, can be forwarded to a number of channels to successfully complete the monthly responsibilities due to the service.

The declaration form can be completed and submitted online via the UIF’s online portal.

The form can also be mailed to UIF, Pretoria, 0052, or alternatively, you can fax it to (012) 337 1636.

It can also be emailed to in the case that you are the employer of a domestic worker.

Or at in the case that you are a commercial employer and for employers with electronic payroll systems.

Keep Reading

How To Deregister UIF

How To Deregister UIF

How To Deregister UIF. Supposing you are an employee who may have been sacked from work or retrenched

How UIF Maternity Is Calculated

How UIF Maternity Is Calculated

In this article, we will be looking at how UIF maternity is calculated, UIF payout and the calculation of UIF contribution

How do I Apply For Retrenchment for UIF?

How do I Apply For Retrenchment for UIF?

Apply For Retrenchment for UIF. When you are retrenched, you can claim your benefits, and there are different things you should know

How to Apply for a UIF Certificate of Compliance

How to Apply for a UIF Certificate of Compliance

To avoid such a scenario, you can get a certificate of compliance. Read on to learn how to apply for a UIF certificate of compliance.  

How to Check If UIF Funds Are Processed

How to Check If UIF Funds Are Processed

Join us as we delve into the intricacies of UIF fund processing and unravel the information you need to navigate this important aspect of financial support.

How to Check If UIF Claim Is Approved

How to Check If UIF Claim Is Approved

This article will guide you through checking the status of your UIF claim, the timeframe for approval, potential reasons for delays, and more

How to Check If UIF Owes Me Money

How to Check If UIF Owes Me Money

By following these steps, you can ensure that you receive any outstanding UIF benefits that may be owed to you.

How Do You Check If You Are Registered For UIF?

How Do You Check If You Are Registered For UIF?

In this case, the only way to know the process involved is to check If you are Registered For UIF.

Where to Get A UIF UI-19 Form

Where to Get A UIF UI-19 Form

In this blog post, we will shed some light on the UIF UI-19 Form, the role it plays in the documentation

What Are the Company Requirements for UIF

What Are the Company Requirements for UIF

This tutorial describes the prerequisites for registering a firm for Pay-As-You-Earn (PAYE) and UIF, the paperwork needed, the deadlines, and the registration procedure.

What UIF Forms Are Needed For Retrenchment?

What UIF Forms Are Needed For Retrenchment?

In this section, we will take you through UIF retrenchment, how to make claims, the documents needed

When to Qualify For UIF When Pregnant

When to Qualify For UIF When Pregnant

In this article, we will look at when one qualifies for UIF when pregnant. How do you claim UIF while pregnant and many more

How To Register For UIF As An Employer

How To Register For UIF As An Employer

This blog post will provide a comprehensive guide on registering for UIF as an employer, including information on cost, time frame etc

How to Check Outstanding UIF

How to Check Outstanding UIF

By following these steps, you can stay informed about your UIF contributions and ensure that any outstanding funds are accounted for.

How to Pay UIF via EFT

How to Pay UIF via EFT

To pay UIF via EFT, you need to have a bank account. Your company must be part of the banking system as this creates leverage to be on the online platform.