What Documents Are Required For VAT Registration?

By Dave Nyam •  Updated: 01/23/24 •  5 min read

Let’s discuss getting registered for value-added tax in South Africa. This is a crucial stage for companies meeting certain criteria. The big boss monitoring this process is the South African Revenue Service (SARS), ensuring everyone plays by the tax regulations. Whether you’re registering for VAT because you have to or because you want to, you’ll need to provide certain information and papers to SARS. Like letting them in on a little secret about your company. If your company fits the requirements, you can start the VAT registration


What documents are required for VAT registration?

For individuals, you’ll need proof of identity. This could be a copy of a valid identity document, driving license, passport, temporary identity document, asylum seeker’s certificate, or permit. And don’t forget to bring the original when you visit a branch. For minors, a copy of the birth certificate and a copy of one of the parent’s/guardian’s identity documents are needed. If there’s no surviving parent, the death certificate of one parent must be provided by the appointed guardian. For a legal guardian representation, a court order or papers for legal guardianship confirmation are indispensable.

Now, the exercise changes somehow when it comes to organizations. You’ll need to provide your business contact details and proof of South African residence. Your bank account details and Unique Tax Reference number are also needed. And don’t forget to include details of your turnover and the nature of your business.

How long does SARS take to pay VAT?

Now, in an ideal world, VAT refunds should be paid within 21 days, provided all the relevant material and supporting documents have been submitted. It’s like a 21-day challenge, but for your VAT refund!

But here’s the twist. If SARS requests additional supporting documents, then the initial 21 days fall away. It’s like hitting a reset button on your 21-day challenge. Now, you’re given another 21 days, or unless an Auditor decides otherwise.

So, keep those documents handy and be ready for any curveballs. Navigating the VAT refund process is all about being prepared and staying on top of things.

What supporting documents do I need for SARS VAT registration?

First off, you’ll need a copy of a valid identity document. This could be your driving license, passport, temporary identity document, asylum seeker certificate, or permit. And remember, you’ll need to bring along the original identification too. It’s like the secret sauce to your recipe!

Now, if you’re a minor or represented by a legal guardian, the recipe gets a bit more complex. You’ll need additional documents such as a birth certificate, a parent’s/guardian’s identity document, or a death certificate of one parent. For a legal guardian representation, a court order or papers for legal guardianship confirmation are indispensable.

And that’s all! With all these documents in hand, you’re ready to tackle the VAT registration process with SARS.

How much is VAT registration in South Africa?

Regrettably, the South African Value-Added Tax registration process does not come without a cost. The price may change based on variables such as the kind of your firm and its volume of transactions. Compare the optimal cost with a tailor-made attire since the order specifics determine everything. A tax pro or the SARS page should be your next stopping point if you need more details. Here, you’ll find info to all your queries.

What does SARS require for a VAT invoice?

Firstly, you’ll need the name, address, and VAT registration number of the seller. Think of it as the seller’s ID in the world of VAT.

Next up is the name and address of the purchaser. This is like the delivery address for your VAT.

Then comes the serialized invoice number and the date. It’s like the timestamp on your VAT journey.

Don’t forget to include the magic words “tax invoice”. It’s like the secret password to the world of VAT.

A proper description of the goods or services supplied is also needed. It’s like the ‘what’ in your VAT story.

The date of the issue is crucial, too. It’s like the ‘when’ in your VAT narrative.

You’ll also need to include the volume or mass of the goods. It’s like the ‘how much’ in your VAT tale.

Lastly, the consideration for the supply and the VAT charged, or a statement that VAT is included in the price charged and the rate of VAT charged. It’s like the final piece of your VAT puzzle.

That’s it! With this checklist, you’re all set to tackle your VAT invoice.

Final Thoughts

There are a number of procedures and a steady rhythm that must be maintained in order to successfully register for value-added tax in South Africa. Several different papers are required, and they all have to deal with the dance in some way. Understanding these prerequisites is crucial to guaranteeing a smooth performance.

Like a well-rehearsed performance, remember to maintain your paperwork in order at all times. Furthermore, a tax adviser should be consulted if there is any doubt concerning the VAT registration procedure. Compare the link with the two involving dance tutors and their students.

Tax compliance requires several steps other than playing by that book. Besides, tax compliance impacts the country’s economy positively like putting your own spin on the South African economic dance. Prepare yourself by putting on your dancing shoes and learning the VAT registration jig.