How to Replace A Lost Matric Certificate

By Dave Nyam •  Updated: 01/23/24 •  5 min read

Losing a matric certificate can be a distressing experience for individuals in South Africa. However, replacing lost matric certificates and obtaining a new copy is easy. This comprehensive guide aims to provide step-by-step instructions on replacing a lost matric certificate, including the necessary documentation, cost, and processing time. It also addresses how to write an affidavit for a lost matric

certificate and find the certificate number. By following these guidelines, individuals can navigate the process smoothly and obtain a replacement certificate to further their educational or career aspirations.

How to Replace A Lost Matric Certificate

The exciting update is that you can apply for a replacement through the Department of Basic Education or the provincial Department of Education if you have lost or damaged your original matric certificate in South Africa. The process to replace a lost matric certificate can differ slightly depending on the province. However, you can apply and pay for the re-issue online by visiting the official Umalusi application portal or through the e-Matric e-Re-Issue online service.

To commence the substitution procedure, you must furnish an affidavit detailing the circumstance of your matric certificate (lost or damaged), a certified duplicate of your identity document (ID), and evidence of payment. In the event of the matric certificate damage, it may be indispensable to initiate the procedure of returning it to the Basic Education Department. The process might additionally necessitate electronic copies of supporting papers and completing an online application form. It is recommended to call the corresponding provincial department of education for precise instructions and prerequisites.

What Is The Fee For Obtaining A Replacement For A Misplaced Or Lost Matric Certificate?

The cost of replacing a lost matric certificate in South Africa is subject to change and may vary slightly depending on the year. As of the 2022-2024 financial year, the fee for replacing a lost matric certificate is approximately R141.00 if you apply in person and R137.00 if you collect the certificate (yourself). If you choose to have the replacement certificate couriered, the fee is approximately (R202.00). These fees are payable through a bank/ATM deposit or electronic funds transfer (EFT).

It is important to note that the fees for replacing a lost matric certificate may change after the current financial year. Therefore, verifying the updated fees by contacting the Department of Basic Education or the relevant provincial education department is advisable.

What Is The Process For Drafting An Affidavit For A Lost Or Missing Matric Certificate?

To replace a lost matric certificate, you must provide an affidavit stating what happened to your certificate. An affidavit is a documented declaration made under oath in the presence of a Commissioner of Oaths. It should contain accurate information regarding the loss of the matric certificate and be prepared with honesty and accuracy. The affidavit necessitates the inclusion of the subsequent information:

  1. The affidavit should commence with the inclusion of the individual’s complete name and precise residential address.
  2. Declare the affidavit’s intent to provide details regarding the events surrounding the loss of your matriculation certificate.
  3. Explain thoroughly how the certificate was misplaced or the events that led to its absence.
  4. At any police station, fill out the affidavit and have a Commissioner of Oaths commission it. Don’t forget to bring your identity (ID) for verification.

In the affidavit, it is essential to give a precise and truthful statement. False statements made knowingly in an affidavit are grounds for criminal prosecution and may have other repercussions. Make sure the affidavit is prepared formally, with clarity and conciseness.

What Is The Duration Required For Reprinting A Lost Or Misplaced Matric Certificate?

The time it takes to reprint a lost matric certificate can vary, but the process generally takes between four to six weeks. Throughout this period, your application will undergo processing, the necessary documentation will be reviewed, and the Agency of Basic Education or the pertinent provincial education agency will grant a substitute certificate. It is imperative to underscore that in cases where data is not readily accessible within the system, the duration of processing may be prolonged due to the necessity of implementing supplementary measures to retrieve the information from the records.

During the online application, applicants will be assigned a distinct reference number to monitor their application’s advancement. If necessary, the provided reference number can be utilized to inquire about the current status of your application. It is advisable to contact the Agency of Basic Education or the corresponding provincial education agency in case of any delays or concerns about the processing time.

How Do I Find My Matric Certificate Number?

On the right side of the bottom corner of your matric certificate, you will see your matric certificate number. Each candidate is given a different number that is distinctive to their certificate. The matric certificate also contains a barcode that corresponds to the certificate number. This number is essential for identification and verification when applying for replacements or providing proof of certification.

If you have misplaced or lost your matric certificate, it is crucial to have the certificate number available when applying for a replacement. The certificate number serves as a reference and aids in identifying your specific matric certificate.

If the matriculation certificate or its corresponding certificate number cannot be located, it is advisable to seek assistance from the Department of Basic Education or the appropriate provincial Department of Education for further guidance. The necessary information will be furnished to proceed with the replacement procedure.

Following the instructions, individuals can successfully replace a lost matric certificate in South Africa. It is important to gather the required documentation, pay the necessary fees, and adhere to the prescribed processes outlined by the Department of Basic Education or the relevant provincial education department.

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